Processing Payments

The payment manager is a quick and easy way for an unit to see all of the charges that have been applied for attending camp. The payment manager calculates event charges based on each person's registration into at least one course. Three types of fees may be applicable to the unit based on how the camp staff has setup the event pricing. First, there is an overall camp fee. Camp fees can be applied based on the event, region, or indivdual unit. Second, there are course fees related to each person's registation. These may include items such as fees for ammunition for shooting sports or a basketry kit. Finally, there are manual fees, which can be applied for late fees or other items. Each time a unit leader goes into the payment manager webpage, the application will ensure all fees are up to date based on registration changes or changes in event pricing.

Quick Links
Pre-Payments
Calculating Payments
Online Payments with Authorize.net
Cash or Check Processing
Unapplied Payments
Payment Reports
Prerequisites
  • Register For Courses on an active event where the camp staff has defined event pricing rules.
Pre-Payments

Pre-payments are used when the units registration period is not open. This allows unit leaders to make deposits on camp ahead of registration.

Watch The Video
Create a Pre-Payment
  • Note: Pre-Payments can only be made before the registration period. Once the registration period is open, normal payments can be made.
  • From the main page, click on the Process Pre-Payments link.
  • All active members of the unit are shown in the next page. Pre-Payment deposits can be keyed into the textbox beside each person.
  • Once finished, select a payment method and click the Process Pre-Payment Button.
  • The Process Order page is displayed where the order can be finalized.
  • When the complete order button is clicked, online orders will punch-out to Authorize.net. Cash or check orders will post in pending state.
  • The process is exactly the same as an online or cash/check order from this point. It is detailed below in this page.

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Calculating Payments
  • Click on the Calculate Balance and Make a Payment link from the main page to calculate and display the unit's current activity.
  • The application will automatically calculate the balance for each person registered in at least one course and display charges, payments, adjustments, and current balance.
  • The unit leader can enter a payment in the payment amount field.
  • The payment method should be selected. If the payment will be online with a credit or debit card, please select online. If the payment will be mailed or paid directly at the camp office, please select Cash or Check.
  • If an online payment method is used, the payment may be subject to a surcharge for online processing fees. This setting is dependent upon how the camp staff configured the application.
  • Once all payments have been entered and a payment method chosen, click the Process Payment Button.
  • On the next page, the payment order can be cancelled or edited before final submission.
  • Click the Complete Order button to finalize the order.
  • Follow the next section in the tutorial depending on if you are using Authorize.net or Cash/Check.

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Online Payments with Authorize.net
Watch The Video
Authorize.net Payments
  • This tutorial picks up from the Calculate Balance Section above for Authorize.net.
  • Once the Complete Order button is click, the session is automatically routed to Authorize.net's website.
  • Here you will enter credit card payment information.
  • Enter the address information.
  • Click the Copy Billing Information to Shipping Information checkbox or enter the address information again.
  • Click the Pay Now button to process the payment.
  • A confirmation page is displayed, and the payment method has been charged. It can be printed for your records.
  • Clicking the Finalize Link at the top of the page redirects the user back to the application and sets the order to Posted.
  • Confirmation Page is displayed in application.

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Cash or Check Payments
Watch The Video
Cash or Check Payments
  • This tutorial picks up from the Calculate Balance Section above for Cash/Check.
  • When the payment order is submitted, the payment order will be set to a pending status. Payment can be mailed or delivered to your camp's service center.
  • Once payment is received, the camp staff will mark the payment order as Posted.
  • It is recommended that you place your order number on the payment sent to the camps service center for ease of processing.

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Unapplied Payments
Watch The Video
Create Unapplied Payment
  • Unapplied payments work exactly like applied payments except the payment is not applied to a specific to a person.
  • Click on the Calculate Balance and Make a Payment link from the main page to calculate and display the unit's current activity.
  • Choose a payment method and enter an amount.
  • Click the Process Payment Button.
  • A normal payment order is created. It can be cancelled or processed.
  • When the complete order is clicked, online payment will punch out to Authorize.net and cash or check orders will go to a confirmation screen.
Manage Unapplied Payments
  • Navigation Unit User - Other Items - Manage Unapplied or Payment Dashboard - Manage Unapplied Payments Link
  • The 500 unapplied payment now shows as unapplied. It can be allocated to registered people.
  • Once the submit button is clicked, the page will refresh and the unapplied balances will be moved to the selected people.

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Payment Reports
Event Charges Transaction History Report | Event Charges Detail Report | Unit Balance Report