Event Pricing

Event Pricing allows pricing to be setup in the application for camp and course fees.

Quick Links
Validations | Definition | Add Event Pricing | Edit Event Pricing | Unit Leader Pricing
Validations
  • Organization, Camp, Event Year, and Event are required.
  • If the pricing type is Course Fee, then Department and Course are required.
  • Price and Quantity are required, must be numeric, and must be greater than zero.
  • If applicable, tax and discount amounts must be numeric.
  • Start and End dates must be valid dates.
  • Only one camp pricing record is permitted for a camp; camp and region; camp, region, and unit.
  • Only one course pricing record is permitted for a department and course.
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Event Pricing Definition
Event Pricing Attribute Description
EventPricingID Unique ID for the Event Pricing Record
EventPricingName Event Pricing Name
EventPricingDesc Event Pricing Description
OrganizationID Organization of the Event Pricing Record
CampID Camp of the Event Pricing Record
EventID Event of the Event Pricing Record
EventYear Event year of the Event
DepartmentID Department of the Pricing Record
CourseID Course of the Pricing Record
RegionID Region of the Pricing Record
UnitID Unit of the Pricing Record
ItemId Future Use
PricingType Pricing Type for the record.  Validated agains the XX_PRICINGTYPE lookup value.
Price Price
Quantity Quantity
DiscountPercentage Discount Percentage.  If the discount percentage is greater than zero, then it is calculated using the following calculation: ((Quantity * Price) * (Discount Percent / 100))
DiscountAmount Discount Amount.  If Discount Percentage is zero or null, the discount amount is calculated using the following calculation: ((Quantity * Price) - Discount Amount).
TaxPercentage Tax Percentage.  If the tax percentage is greater than zero, then it is calculated using the following calculation: (Price After Discount * (Tax Percent / 100))
TaxAmount Tax Amount.  If the tax percentage is zero or null, the tax amount is calculated using the following calculation: (Price After Discount + Tax Amount)
TotalAmount Total Amount of the Transaction.  The total amount is calculated as total price minus discounts plus taxes. If a discount is applied, taxes are applied to the discounted amount.
ActiveFlag Pricing Record is Active
StartDate Start Date for the Pricing Record
EndDate End Date for the Pricing Record
CreationDate Creation Date of the record
CreatedBy User who created the record
LastUpdateDate Last Update Date of the record
LastUpdatedBy User who last updated the record

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Adding Event Pricing - Webpages
  • Navigation: Camp Admin - Event Pricing
  • Enter a pricing name and description.
  • Select the pricing type as camp fee or course fee.
  • Select an organization, camp, event year, and event.
  • For camp fees, pricing can be optionally applied at the region or unit level.
  • For course fees, select a department and course.
  • Enter a price and quantity.
  • Optionally, enter tax and discount information. For information on understanding taxes and discounts click here.
  • Save the record.
Adding Event Pricing - Mass Additions
  • A mass addition is a bulk import from a comma delimited file. Please review the Mass Addition notes before working with these files.
  • Download a template from the Templates section.
  • Fill out appropriate data. Ensure Insert or Update column is set to INSERT.
  • Navigation: Camp Admin Menu Item - Mass Additions
  • Choose an Import Type of Event Pricing
  • Click the Choose File Button. Navigate to your CSV file.
  • Click Upload File.
  • You should see a message that the file uploaded successfully.
  • It is recommended that you select Validate file first! This will run through the file without loading it and provide any errors, which should be resolved before the file is actually loaded.
  • Click the Process File Button
  • Each record will either be successfully processed or will display an error.
  • Resolve any errors, upload the file again, and validate again. Repeat until all errors are resolved.
  • Once all errors are resolved, navigate to the CSV and upload it again.
  • Select Load in the drop down list to load the file.

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Editing Event Pricing - Webpages
  • Navigation: Camp Admin - Event Pricing
  • Select a pricing type.
  • Select an organization, camp, event year, and event.
  • Select a pricing record from the gridview.
  • Updated Needed Information.
  • Save the record.
Editing Event Pricing - Mass Additions
  • A mass addition is a bulk import from a comma delimited file. Please review the Mass Addition notes before working with these files.
  • Download a template from the Templates section.
  • Fill out appropriate data. Ensure Insert or Update column is set to UPDATE.
  • Navigation: Camp Admin Menu Item - Mass Additions
  • Choose an Import Type of Event Pricing
  • Click the Choose File Button. Navigate to your CSV file.
  • Click Upload File.
  • You should see a message that the file uploaded successfully.
  • It is recommended that you select Validate file first! This will run through the file without loading it and provide any errors, which should be resolved before the file is actually loaded.
  • Click the Process File Button
  • Each record will either be successfully processed or will display an error.
  • Resolve any errors, upload the file again, and validate again. Repeat until all errors are resolved.
  • Once all errors have been resolved, upload the file again, choose Load File, and click the Process File Button.
  • You should receive a success message for each record as it is updated.

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Unit Leader Pricing
  • The application will allow a seperate price to override the event fees for unit leaders. This allows camps to charge a smaller fee to unit leaders.
  • The unit leader must have the Unit Leader Flag in My People set to Yes.
  • A course should be created for unit leaders to register against. It will also require event course assignments.
  • Set the XX_UNITLEADERPRICE System Parameter to the price desired for unit leaders.

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